Position title
Accounts Payable Processor
Description

Air Control Systems, Inc. is seeking an Accounts Payable Processor.

 

SUMMARY/GOAL OF THE POSITION:

Receives, processes, verifies, and reconciles invoices. Reconciles processed work by verifying entries and comparing system reports to balances.  Verifies and posts account transactions. Responsible for vendor compliance management.

Responsibilities

MAJOR AREAS OF ACCOUNTABILITY

  • Vendor management:
    • Create new vendors and maintain existing vendors in ERP system
    • Manage vendor compliance; ensure all required documentation is on file and current including vendor insurance, contractor license information, W-9’s, etc.
    • Create all vendor lien waivers and secure vendor signature
    • Maintain approved Buyer’s List with vendors
  • Process vendor payments:
    • Process vendor invoices and route for approval as needed
    • Reconcile vendor statements and respond to vendor inquiries
    • Process payments to vendors
    • Reconcile credit card statements
  • Process employee expense reimbursements
  • Manage petty cash drawer
  • Fully understands company financial policies and procedures
  • Other special projects, as assigned
Qualifications

GUIDELINES

  • 2+ years of accounts payable experience or equivalent combination of education and experience; associate degree preferred.
  • Must have knowledge of computer systems; ERP, excel spreadsheets, etc.
  • Ability to read, analyze and interpret vendor invoicing and payment systems
  • Must be thorough and have ability to pay attention to detail
  • Must have data entry and general math skills
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Flexibility to work occasional overtime as required

 

BUSINESS CONDUCT

  • Working Relationships. Treats all Air Control Systems, Inc.’s associates and clients with dignity, respect, and empathy. Value differences. Creates a collaborative environment based on integrity and trust that encourages teamwork at all organizational levels.  Share recognition with others.
  • Critical Thinking. Pays careful attention to details and to work accuracy.
  • Manages data and tasks to set priorities, plan, meet deadlines, anticipate variables, and achieve optimum results.
  • Proactively takes ownership and initiative to accomplish tasks, follows through, follows up, and understands when and how to involve others. Honors commitments to perform work and accepts responsibility for outcomes and results.
  • Personal Credibility. Models’ high ethical standards and establishes and maintains all business relationships based on integrity and trust.
  • Oral and Written Communications. Effectively expresses ideas, conveys/seeks information, exchanges points of view, or negotiates resolutions in interactions with Air Control Systems, Inc. associates, outside resources, vendors, and clients.
  • Maintains 100% confidentiality about corporate and client information.
  • Maintains a positive attitude toward work and readily assimilates changes.
  • Personal Presentation and Conduct. Displays appropriate professional presentation in personal attire and manner. Conducts effective, productive, and respectful work relationships in all business interactions.
  • Time Management. Values punctuality, attendance, and the worth of company time and communicates planned and unplanned absences in accordance with company procedure.
Employment Type
Full-time
Job Location
1940 S. Grove Ave., Ontario, CA, 91761
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Position: Accounts Payable Processor

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